EduFlow(555) 018-4420
A tutor working through a notebook at a table with one student, seen from behind

Agents built for educators

You're teaching. We're answering the parents.

Four AI agents that answer every enquiry within the minute, follow up with the families who never came back, bring lapsed students in for the new term, and turn results into reviews. Built in phases over ninety days, and we run all of it. There is nothing to log into and nothing to learn.

  • Live in 14 days
  • Performance based
  • Nothing to log into
Book a 15 minute callOr tell us where you're at

New enquiry

9:41pm, Tuesday

64

Consultations booked

7

Days

$0

Spent on new enquiries

From a list of past enquiries the client had stopped following up.

The director of a small tutoring centre at her desk with folders and a laptop

What this is

Not software. Not an agency. We just run it.

You probably have hundreds of families in your system who reached out once and never came back. Not because they stopped needing help, but because everyone was teaching when they called and by the time anyone circled back they had found someone else.

EduFlow is four AI agents, set up around how your centre actually runs, and we run them for you. Parents get answered. Assessments land in your calendar. Families who finished a term hear from you before the new one starts.

It gets built in phases over ninety days, starting with the enquiries you already have. Each phase goes live once the one before it is producing.

The four agents

They follow a family from first enquiry to results.

Past, present, stalled, finished. That is also the order we switch them on.

01

The Reactivator

Every family who enquired once and never came back.

  • Past enquiries going back as far as your records go, plus anyone who booked an assessment and never enrolled
  • Contacted by text and phone, several times over two weeks, until they book or ask us to stop
  • Assessments booked into your calendar and confirmed the day before
  • A report at the end showing who is ready now, who is waiting on a term change, and who has moved on

Typical campaign: 14 days, 2,500 past enquiries

2:20
M
Michelle
Text Message

ASSESSMENT BOOKED / DAY 4 OF CAMPAIGN

02

The Responder

Every enquiry answered within the minute, including at 9pm.

  • Web forms, calls and missed calls, seven days a week and every evening
  • Parents research after the kids are in bed. That is when your competitors are not answering and we are
  • Asks the right questions up front so your team walks into the call already knowing the situation
  • Books the assessment and confirms it the day before

Most enquiries arrive between 7pm and 11pm

9:41
D
Dan
Text Message

REPLIED IN 44 SECONDS / BOOKED SAME NIGHT

03

The Re-enroller

The families who stalled, and the students who did not come back.

  • Anyone who had an assessment and never enrolled, followed up properly rather than forgotten
  • Students who finished a term, contacted before the new intake rather than after it starts
  • Timed around your terms and intakes, not on a generic schedule
  • Tells you which families are coming back before you have to build the timetable

Retention is the cheapest enrolment you will ever make

10:05
P
Priya
Text Message

TUTOR CALL BOOKED / SLOT HELD

04

The Reputation Engine

Results turned into reviews and referrals, without anyone having to ask.

  • Triggered on an actual outcome, a grade, a pass, a completed course, not on a calendar date
  • Google and your listing profiles, both
  • Asks for a referral in the same conversation, which is how most families find you anyway
  • Anything short of happy comes to you privately first, before it lands in public

Triggered on results, not on a schedule

8:50
J
Jenna
Text Message

GOOGLE REVIEW LEFT / REFERRAL RECEIVED

And the rest of it

The jobs nobody gets around to.

Waitlist management

Families told the moment a slot in their subject opens up.

Attendance follow up

A missed session followed up the same day rather than at the end of term.

Term reminders

Parents told what is starting, when, and what to do about it.

Trial to enrolment

Anyone who did a trial session and went quiet, followed up properly.

Records cleanup

Duplicate families, dead numbers and old addresses cleared continuously.

Missed call rescue

Every unreturned call chased the same day.

Built as needed. Most centres do not get past the first four.

The 90 day build

Built in four phases. Ninety days.

An agent team gets built the way you would build anything that has to work. One piece at a time, each one set up from what the last one taught us. We start with the enquiries you already have, because that is where we learn how your families talk.

Costs you nothing new

You already paid to get every one of those enquiries. No new marketing spend, no new commitments.

It teaches the system your centre

Two weeks with your past enquiries shows us what parents actually ask, which subjects come up, what makes a family say yes, and where they hesitate. Every agent built after that is set up from your families rather than our guesses.

  1. Phase 01 begins here

    Phase 01, days 1 to 14

    The Reactivator

    Past enquiries worked through properly. Assessments booked. Small setup fee, balance on performance.

  2. Phase 02, days 15 to 45

    The Responder

    Every enquiry answered within the minute, evenings included.

  3. Phase 03, days 46 to 90

    The Re-enroller and Reputation Engine

    Families who stalled come back. Results start turning into reviews.

  4. Phase 04, day 90+

    Paid enquiries

    Meta and Google, once nothing leaks. Optional.

Ninety days from now, no family slips through.

Every enquiry answered the same evening. Every family who stalled followed up. Every student who finished a term heard from before the next one starts. Every good result turned into a review.

Book a 15 minute call

The maths

Start with the families you already have.

2,500
$3,500
45%
Assessments we'd expect to book
30
Enrolments at your conversion rate
14
What that's worth
$49,000
What phase one costs
$5,000
Book a 15 minute call

Based on typical campaign performance. Actual results depend on how many past enquiries you have and how old they are. We will give you a straight answer on the call.

Is this for you?

Who this fits.

This is for you if

  • You have 300 or more past enquiries sitting in your system that nobody has followed up
  • Enquiries come in during the evening and nobody answers until the next working day
  • Families finish a term and you find out at the start of the next one that they are not coming back
  • Your review count does not reflect the results your tutors actually get
  • You would rather see phase one produce before anything else gets built

This isn't for you if

  • You are a public school or a district. Different buyer, different process, and we would not be much use
  • You have fewer than 300 past enquiries
  • You are brand new and have not built an enquiry history yet
  • Every enrolment comes through a school partnership rather than direct from parents

Proof

Two weeks on a list nobody had followed up.

2,500

Past enquiries contacted

64

Assessments booked

11

Enrolments

A week of the calendar. Family names blurred.
A live thread from the campaign. Family names blurred.
A quiet learning space at the centre where the campaign ran

Ninety seconds. A real campaign, start to finish.

Questions

What every centre asks.

Next step

Fifteen minutes. Pick a time.

We will look at what you have and tell you straight whether it is worth doing.

Calendar loads here.

Not ready to book?

Then just tell us where you're at.

The bright, quiet entrance of a small learning centre at the end of the day

Start with the families you already have. Build the rest from there.

Fifteen minutes. We will look at what you have and tell you what phase one would produce.

Book a 15 minute call
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